Keeping your Getro job board up to date ensures your network has access to accurate job postings and active companies.
We recommend completing this maintenance process monthly or quarterly.
This guide covers:
Updating companies
Removing outdated companies
Checking and updating job sources
Assigning company admins (optional)
Reviewing analytics
1. Update Companies
When to Update:
You’ve invested in new companies.
You’ve added new sponsors.
You want to ensure all active companies are visible on your board.
How to Add a Company:
Go to the Companies tab in your Getro instance.
Click Add Company.
Enter the company’s main website (not their career page).
Click Add Companies.
Tip: If the company does not have a website yet, click Add Company Without Website.
If you need to add multiple companies at once, request our bulk upload template by emailing help@getro.com.
Processing Time: New companies typically appear on your board within 2–3 days after our QA process.
2. Remove Outdated Companies
Since GetroJobs pricing is based on the number of companies listed, it’s best to remove any that are no longer relevant.
To Remove a Company:
Go to the Companies tab.
Select the company you wish to remove.
Scroll to the bottom of the page and click Remove Company.
3. Check and Update Job Sources (Most Important)
Job sources are the pages we pull each company's jobs from: a careers page, an ATS board, LinkedIn, Indeed or a Notion page. When a company changes ATS or moves its listings, the source can go out of date, so check yours monthly or quarterly.
How to check: open a company from the Companies tab, go to Job source, open the listed URL and compare it with the company's real careers page. If it is outdated, click Suggest Job Source and submit the new URL.
How often jobs are refreshed
| Source type | Refresh |
|---|---|
| Recognised ATS and HR systems (Greenhouse, Lever, Workday, iCIMS, Ashby, …) and structured careers pages | Every day |
| LinkedIn company job pages | Every 3 days |
| Indeed company pages | Every 7 days |
| Unstructured pages (custom pages without a standard job format, some Notion pages) | About every 30 days |
| Manually maintained sources | Reviewed by our team at least every 30 days |
The status label in your admin portal does not yet show the refresh frequency. A source labelled "Daily update" may be refreshed every 3, 7 or 30 days depending on its type.
A source whose board has been empty for 7 checks in a row is checked weekly until jobs reappear.
What counts as an update: a refresh counts only when we confirm we collected the board's full list of jobs. A page that loads but returns fewer jobs than expected, or suddenly none, is not accepted. We hold the existing jobs and flag the source for review instead of removing them.
What each job source status means:
| Status | What it means | What you need to do |
|---|---|---|
| Daily update | Jobs are collected automatically and the last check succeeded. Note: this label is currently shown for every automatically collected source, including those refreshed less often (LinkedIn every 3 days, Indeed every 7 days, unstructured pages about every 30 days). The refresh table above shows the real schedule. | Nothing. |
| Monthly update | Our team maintains these jobs by hand because no automatic source exists. | Ask the company for a structured careers page or ATS link to get daily updates, or post jobs directly. |
| Under review | We are working on this source. This covers: a new company whose source is being set up (usually 1–2 business days, at most 7 days before a person takes over); a source we could not identify yet; a source that failed or was blocked and is being retried; and a source that returned fewer jobs than expected or none at all and needs a person to verify it. | Nothing. If it stays under review for more than 7 days, contact us. |
| Excluded | The source was deliberately turned off, either because it cannot be collected reliably or because an admin excluded it. Its jobs are hidden. | Post relevant jobs with Post job if needed. |
| Missing | No active source. The previous one was retired, for example because the page was removed or the company switched ATS. We automatically search for a new one. | Tell us where the company posts jobs now with Suggest Job Source. |
Prioritise: Missing first, then sources Under review for more than 7 days, then Monthly update (these can often be upgraded), and then Daily update sources whose job count looks wrong.
Need help?
Email help@getro.com or click Submit a ticket. Include the company name and the job source URL. We will acknowledge your request and give you a date for the next update, even before the fix itself is scheduled. [CS to confirm the reply target, e.g. 2 business days]
4. Assign Company Admins (Optional)
Company Admins can help keep their own company profiles and job sources updated.
Company Admins Can:
Edit company logo, description, and social links.
Update job sources.
Post or hide jobs (especially useful if no career page exists).
Remove their company from the board.
To Invite a Company Admin:
Go to the relevant company profile.
Click Admin → Invite Admin.
Enter their name and email.
Note: Company Admins can only edit their company—no access to others.
5. Review Analytics
Monthly or quarterly, review your job board’s performance:
Page Visits – Are views steady or increasing?
Total Jobs – Are jobs being posted regularly?
Watch for major dips in activity and investigate causes.
While issues are rare, this step helps flag potential problems early and ensures job seekers can access accurate opportunities.
Summary
By regularly:
Updating companies,
Removing outdated ones,
Keeping job sources accurate,
Engaging company admins, and
Monitoring analytics,
…you’ll maintain a trusted, high-value job board for your network.
For assistance, contact help@getro.com.